For legal ops teams in law firms and legal departments
Run legal work at scale,without losing control.
Without a shared platform, controlled templates and data to show, a legal team can neither grow nor demonstrate what it contributes. Ulpian gives legal ops a single place to organise templates, workflows, permissions and the use of AI, and to measure them.
What you will see in Ulpian
Fictitious matter, sample data.
An agent announces its plan, advances, then waits for your decision
Each agent carries an engraved seal and acts with the rights of the person who directs it. As you scroll, it moves forward one step at a time, up to the decision inbox.
Billing agent
Works for Jane Doe
Plan announced before the run
- 01Collect the month's approved time in the Acme matterNext
- 02Prepare the pre-bill according to the firm's fee scaleNext
- 03Check disbursements and VATNext
- 04Propose sending the invoice to the clientNext
Pre-bill ready: twelve lines, CHF 4'860.00
Log: four steps, with the model and the cost recorded.
Without legal ops, the legal team improvises
Templates in Word, clauses in emails, workflows in people's heads and AI used without rules: the disorder builds up. Legal ops are there to restore order, provided they have a platform that makes it possible.
- 01
Different templates in every team
Everyone works on their own version. The differences lead to errors and blur the image of the legal function.
- 02
Workflows that are never written down
Good practice stays in the heads of the longest-serving people, and newcomers repeat the same mistakes. Dictated into the matter, advice given orally becomes a structured note that is kept.
- 03
AI used without rules
ChatGPT open in a browser tab, with no record of what was asked, approved or disclosed.
- 04
Reports rebuilt by hand
Volumes, response times and internal satisfaction painstakingly extracted from four tools: the work of legal ops becomes invisible.
What changes for legal ops
Concrete tools to grow the team, show its value and keep new risks under control.
A library kept up to date
Versioned templates, clauses, forms and letters. An update applies everywhere, and uncontrolled variants disappear.
Visible workflows
NDA review, matter opening, internal requests: every routine becomes a workflow you can measure.
AI within clear rules
Selected models, limits per team, a log of requests and approval of sensitive output. Voice notes and questions stay in the platform's log, not in a browser tab.
Seven permission levels
Administrator, partner, associate, trainee, accountant, assistant and read-only: everyone stays within their scope.
An audit log you can use
Sign-ins, changes, AI runs and approvals, in a log that management and external auditors can read.
Reports ready to present
Volumes, response times, internal satisfaction and external spend: the work of legal ops becomes visible every quarter.
From template updates to the Friday committee
- Step 0101
Templates are updated under control
New clauses are approved and old versions withdrawn: teams always use the right version.
- Step 0202
A workflow is adjusted
The NDA workflow gains two approval steps. Legal ops adjust it, measure it and announce it to the teams.
- Step 0303
AI limits are reviewed
A team is approaching its monthly limit: the limit is adjusted, an alert goes out and the team lead is informed.
- Step 0404
A new associate joins
Permissions assigned, workflows shared, templates available and internal documentation searchable: they are up and running in two days.
- Step 0505
The quarterly report is prepared
Volumes, response times, approval rates and external spend consolidated and ready for the executive committee.
The platform legal ops can rely on
AI under real control
Selected models, limits, logs, approvals, identifiers pseudonymised before any external call and an enforced EU or Swiss processing region: controls that exist in the product.
Seven permission levels
Precise permissions by role, subsidiary and matter: everyone keeps to their scope, even as the team grows.
A readable log
An audit log that management can consult, export and read.
Reports ready to use
Indicators designed for management: volumes, response times, satisfaction and external spend.
For legal ops teams that want to go beyond the task list
- 01
Growing law firms
The point at which running the firm can no longer rest on the partners alone.
- 02
Structured legal departments
The point at which the team's work needs organising so that it does not have to grow.
- 03
Teams adopting AI
To move away from unrestricted use of ChatGPT, with limits, approvals and a record.
- 04
Regulated and audited sectors
Banks, insurers and the public sector: where keeping a record is an obligation.
The questions legal ops ask
See pricingWho can configure the platform?
Legal ops themselves. Templates, workflows, permissions, AI limits and reports are configured in the product, without going through IT for every adjustment.
How do we show the return on investment to the executive committee?
With an exportable quarterly report: volumes handled, response times, approval rates, external spend and AI adoption. You present facts.
My teams use ChatGPT without saying so. How do we change that?
Ulpian's assistant replaces that habit with controlled use: selected models, logs and approval of sensitive output. Teams adopt it because it works on their own matters.
What if the team doubles in size within a year?
That is exactly what organised templates, workflows, permissions and reports make possible: the platform keeps up without a change of tool.
Thirty minutes to see it running live
We start from your template library, your workflows and your current use of AI, and organise them together on a typical case. Write to contact@cyberesia.com.